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In 2013, the Davis County Citizen Corps created and adopted a strategic plan and an multi-year training and exercise plan document as a way to provide guidance for moving the organization forward over the next three years. This fluid document provides the organization's vision and mission statements and goals for the next three years.
BYLAWS OF THE DAVIS COUNTY CITIZENS CORPS COUNCIL
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ARTICLE I: NAME
The organization shall be known as the Davis County Citizen Corps Council – also referred to as DCCCC.
ARTICLE II: Mission
Section 2.01 Mission
The mission of Davis County Citizens Corps Council is to coordinate, educate and train to better prepare and respond to disasters to make safer, stronger, and disaster resilient communities.
Section 2.02 Purpose
The purpose of the organization is to bring together volunteers from all cities and unincorporated areas within Davis County together to focus on emergency preparedness and public safety with the focus of building a resilient County.
The Council shall implement its purpose by coordinating Citizens Corps programs including, but not limited to:
· The Community Emergency Response Team (CERT) Program, including CART (child abduction Response Team)
· The Medical Reserve Corps Program
· The Neighborhood Watch Program
· The Volunteers in Police Service (VIPS) Program
· Amateur Radio Emergency Services for Davis county (ARES)
· Fire Corps
In addition to providing avenues for volunteers to participate in any of the six core programs that are active locally or with local community service organizations, the organization shall take a proactive pre-disaster role in coordinating local community service organizations/ disaster response services, using the Incident Command System.
Section 2.03 Ethical Principles
The organization will establish and honor a code of ethical behavior and practices that demonstrates the highest standards of integrity, truthfulness, honesty and fortitude in all its undertakings.
Section 2.04 Conflict of Interest
The reputation of the Davis County Citizens Corps Council can be adversely affected when the personal interests that its representatives, officers or members may have in other businesses, organizations or concerns conflict, or even appear to conflict, with the interests of our organization.
The Chair or designee should be advised of the situation and approve recommended action to be taken to eliminate any potential conflict if circumstances exist in which a volunteer member feels his/her organizational responsibilities are compromised, or may appear to be co compromised, those circumstances should be reported and discussed. Davis County Citizen Corps council members:
· Should not knowingly take any action, or make any statement, intended to influence the conduct of the Council in such a way as to confer any financial benefit on themselves, their immediate family members or any organization in which they or their immediate family members have a significant financial interest as owners, directors or officers.
· Should disclose all known conflicts or potential conflicts of interest in any matter before the board, if they are Board members or any Committee upon which they serve, and refrain from voting in connection with such matter. Such known conflicts would include board membership/officer position with any collaboration.
Section 2.05 Dissolution
Upon dissolution of the organization or the winding up of its affairs, the assets of the organization shall be expended in accordance with grant guidelines or returned to the grantor.
ARTICLE III: Council
Section 3.01 Council Members
Council members can be representatives of organizations or at-large members. For each type of member, eligibility for membership is defined as, and limited to, those organizations or individuals who support the Council mission of making Davis County and its Cities safer, stronger and better prepared through service and volunteerism that focuses on emergency preparedness and public safety. The Council reserves the right to request a background check prior to accepting an individual as a Council member
A representative from public safety organizations, including but not limited to the following will be invited to participate:
· Chapter of American Red Cross
· Davis County Sheriff’s Office
· Davis County Health Department
· Medical Reserve Corps
· Amateur Radio Emergency Services for Davis county (ARES)
· Representatives of each of the 15 Community Citizen Corps
Section 3.02 Member Election
Members are elected by a majority vote of the current members present of the Council.
All 15 Cities have one (1) vote in the Citizen Corps Council; also one (1) vote is given to the Davis County Sherriff’s Office and one (1) vote to the Davis County Health Department. In the event other members are added such as Red Cross, VOAD, etc, the Council can, with the majority vote, give those new organizations one (1) vote each on the council.
Section 3.03 Conduct of Business
A quorum shall be required to conduct business at all council meetings. A quorum is defined as 20% of the total number of Council members. A majority vote of the quorum shall be required to pass a motion. In extenuating circumstances where a Council member cannot make a council meeting and cannot provide an alternate to attend, feedback and voting may be done in writing and delivered printed or via email to the DCCCC Chair, Vice Chair, and Secretary before the day of the meeting. If the Chair, Vice-Chair, or Secretary decide that a vote or feedback is needed before the next regular meeting, a motion or request can be submitted and voted on or feedback provided by the council via email.
Section 3.04 Council Meetings
Council meetings will be held monthly at an approved date, time, and place to conduct business and share information.
Section 3.041 Council Meeting Attendance
When council members cannot attend a council meeting, an alternate designate from their group / organization needs to be at the council meeting and act as proxy.
If a council member misses two (2) consecutive meetings and does not have an alternate attend in his place, their group / organization will be contacted.
Section 3.05 Resignation
Any member may resign by giving written notice to the Chair. The resignation shall be effective upon receipt of written notice unless otherwise specified.
Section 3.06 Removal
Any member or organization may be removed with or without cause by a majority vote of the quorum.
ARTICLE IV: Officers
Section 4.01 Number and Qualification
The officers of the organization shall consist of a Chair, a Vice Chair, and a Secretary. No more than one office may be held by the same person.
Section 4.02 Election and Term of Office
The officers of the Davis County Citizen Corps Council are elected for a Two (2) year term, and shall be elected every two (2) years by the quorum at the last meeting of the calendar year ending for that office. To stagger the officer transitions, the Chair will be elected at the end of the odd number years to serve the next even and odd years. The Vice-Chair and Secretary will be elected at the end of the even number years, to serve the next odd and even years. Each officer shall hold office until his or her successor shall have been duly elected and qualified. An Officer may serve consecutive terms of office if so elected by the quorum.
Section 4.03 Removal
Any officer of the Council may be removed by a majority vote of the quorum.
Section 4.04 Vacancies
A vacancy in any office because of death, resignation, disqualification, or otherwise, may be filled by the Council for the unexpired portion of the term by a consensus of the quorum.
Section 4.05 Chair
The Chair shall supervise and conduct the activities and the operations of the Council. He or she shall preside at all meetings and shall keep the Board fully informed concerning the activities of the Council. He or she may sign in the name of the Council, all contracts and documents authorized either generally or specifically by the Board. He or she shall have the authority to establish committees as needed and to appoint members to serve on such committees.
Section 4.06 Vice Chair
The Vice Chair shall have such power and duties delegated to him or her by the Chairman or the Council. He or she shall assume, in the absence of the Chairman, the duties of the Chairman.
Section 4.07 Secretary
The Secretary shall act as Secretary of all meetings of the Council and shall keep the minutes of all such meetings. He or she shall attend to the giving and serving of all notices of the Council. He or she shall perform all duties customarily incident to the office of Secretary, subject to the control of the Council. Upon election of a successor, the secretary shall turn over all books and other property belonging to the Council that he/she may have in his/her possession.
Section 4.08 Officers duties in an emergency / event / County EOC activation
In the event that Davis County activates their EOC, the DCCCC Leadership is expected to respond to the EOC, and function under the ICS program as outlined in the ICS training (IS100 and IS200 FEMA courses). Under the direction of the Chair, the DCCCC Leadership will help in the EOC with coordinating all volunteer programs using the Incident Command System. Only one member is needed at the EOC at any given time. It is understood that if it is a small scale emergency affecting only part of the County, then some of the DCCCC Leadership would be affected in their home area and not be able to respond immediately to the County EOC, or fully participate in the shift rotation. If it is a County wide emergency, a County employee can fill in if needed. If phone / electronic contact is available, the DCCCC Leadership can function remotely, to allow helping the response of City Volunteer groups, or other duties. Additionally, a member of the DCCCC Leadership can designate an individual to act as proxy for them, subject to approval by the Chair. This can allow them the ability to be remote, respond at their City level, or to give downtime for rest.
ARTICLE V: Committees
Section 5.01 Subcommittees
The Chair of the Board shall appoint members of subcommittees established by the Council. These committees shall perform such functions and make such reports as the Chair of the Council shall determine. Committee members need not be a member of the Council.
Section 5.02 Programs
The leader of the subcommittee will be called the Committee Coordinator.
The following are Pillar program committees
Neighborhood Watch (USA on Watch)
Other Committees as outlined in the current Strategic Plan
ARTICLE VI: GENERAL PROVISIONS
Section 6.01 Fiscal Year
The fiscal year shall begin January 1 and shall end December 31.
Section 6.02 Electronic Interactions – Council Web Site
The Davis County Citizen Corps Council will maintain a web site designed to assist and inform citizens about volunteer opportunities that follow the parameters of the Council’s mission statement and purpose.
Section 6.03 Amendments
A majority of the Council may propose an amendment of the Bylaws at any regular or special meeting by written notice. The proposed amendment of the Bylaws may then be voted on at the next regularly scheduled meeting.
ARTICLE VII: ROBERT’S RULES OF ORDER
All committee meetings shall be conducted in accordance with Parliamentary Procedures as expressed in Modified Robert’s Rules of Order.
Loretta Cole, Chair
Bob Fowler, Vice Chair
Jason Meservy, Secretary